information technology make seed companies more successful,
and what specific solutions solutions does your organization
larger quantities of information than manual systems.
Although most any computerized information system could
potentially accommodate more data (more customers, transactions,
inventory items, etc.) than any manual system, Pacifica is
specifically designed and optimized to handle an unlimited
quantity of every type of data without losing performance. As a
direct result, Pacifica maintains many years of full detail
on-line at all times. This allows detailed analysis of past
history compared with current, not available on most other
systems. It also permits instant access to data which, on other
systems, would be off-line or non-existent.
2. Integrate diverse information subsystems.
By its design, a manual system isn’t integrated. For example,
when inventory is purchased, accounts payable must be posted as
a separate process. Any data needed for reporting must be
gathered from each subsystem and merged.
Pacifica is fully and seamlessly integrated, so processes like
purchasing or selling inventory adjust payables, receivables,
the general ledger, vendor and customer balances, and all other
interrelated subsystems, in one step.
Other integration points are less obvious, but still valuable,
such as producing analysis tags from orders, invoices or blend
There is also no needless redundancy in information storage,
simplifying data retrieval and reporting.
3. Provide current and timely information to decision makers.
Nothing prevents the data in a manual information system from
being current – it’s just more difficult. The larger problem is
getting the information out. Composing reports in a manual
system is labor intensive, error prone, and because it’s
difficult, reports tend to be delivered after the time they
would be most useful.
In Pacifica, all data is always as current as the latest entry.
No end-of-period posting is ever necessary to make the data
available for reporting. All Pacifica reports can access all
available data instantly; even data from prior years, so
composing reports is effortless and fast.
4. Manage proactively instead of reactively.
Because manual systems are tedious to operate, most companies
only cover the basics or less. Strong analytical and proactive
functionality, particularly important in customer relations, is
usually overlooked, or just impossible.
Pacifica includes a comprehensive suite of tools to help you
analyze current performance and anticipate future needs. For
instance, you can see in real time, profitability by customer or
producer, by salesperson, by product or product line, by sales
territory, region, state or country. You can also see
projections of future requirements based on past and current
sales, to help you in your production or procurement planning.
5. Manage with greater accuracy.
Manual information systems have several areas where inaccuracies
- Lack of
integration allows one subsystem to be updated without
updating all others.
- Entry of the
same data into several subsystems increases the probability of
data entry errors.
tediousness of data entry leads to omissions.
- Lack of
automatic error checking allows mistakes to slip by.
and fixing mistakes can be difficult.
its thorough integration, automatic default data, and error
detecting and correcting, coupled with its ease of editing
existing data, fully addresses each of these problems.
The use of other technologies supported by Pacifica, such as bar
coding, can completely eliminate certain critical types of
errors, such as shipping an incorrect lot.
6. Improve customer service and support.
Virtually any improvement you make in your information system
translates measurably into improved customer service. Increasing
the accuracy, timeliness and quantity of useful information is
But the most important aspect of customer service will always be
how quickly and positively you respond to a problem.
If the problem is in sales, Pacifica keeps a complete history of
sales, including quotes, contracts and bookings, both before and
after shipping, so you’ll know what you promised, and what you
have and haven’t yet delivered.
If the problem is in inventory, Pacifica keeps a complete
history of every lot, clear back to its source. It keeps track
of every aspect of origin, quality and treatment, even through
blends and mixes. If a lot has a problem, you can easily
identify every sale and use of that lot.
If the problem is in accounting, every transaction for that
customer is always on-line. In an instant, you can reprint any
invoice, you can see what the customer purchased last month or
three years ago. You have immediate access to every payment and
credit, and you can adjust his account easily.
7. Allow employees who know little about inventory control or
accounting to successfully accomplish their tasks.
A hallmark of manual information systems is, of course, paper.
In most such systems, most of the paper is handwritten
instructions from the uninitiated (salespeople, warehouse
personnel, bosses, managers) to the initiated (inventory control
clerks, accountants). This includes instructions to create input
documents as well as requests for reports.
In Pacifica, the people who hand-write instructions for purchase
requisitions, sales orders, warehouse processes, shippers, etc.,
can, within the scope of their job description, enter the
information themselves. If they need a report, or they need to
query inventory for quantity available and quality, for
instance, they can do so.
Pacifica assists them, with its default data and error control
systems, in ensuring correct data entry.
8. Assists in disaster recovery.
In a manual information system, most of the current records need
to be on-site, typically in filing cabinets. Since there is
usually no redundancy (off-site photocopies), there’s no
provision for data recovery after a fire, for example.
In Pacifica, all of the data is maintained in one file, which is
easy to copy to a backup. Just take a current backup off-site
(safe deposit box) regularly.
9. Allows unbreachable security control of all information,
data entry screens and reports.
In a manual information system, anyone who can open your file
cabinet can look at your data.
In Pacifica, every user has a password locked ID, which controls
precisely where they can go and what they can see and do
anywhere in Pacifica. This control applies whether they are a
local user, or if they’re logging on remotely through the
As a second optional level of security, you may assign a
password to the database itself, distinct from the user’s
10. Permits remote users controlled access to all system
With a manual information system, users in a remote location
(branch office, on the road, etc.), have no direct access to the
information system. They’re relegated to “phoning in” their
instructions, then waiting for a response.
Pacifica makes it simple to use your existing internet
connection to connect remote users in real-time. When they
connect, they have the same access privileges and restrictions
as those allowed any local user.
They can enter and edit data, print reports on their own
printer, in short, they are a fully functional user for the
(cheap) price of an internet connection.
Pacifica Research is a software
publishing company offering the seed industry a high-performance
Windows-based software specialized in seed inventory control,
flower inventory control, agricultural accounting, general
accounting, hay brokerage and entomology.
For more information about
Pacifica Research, please visit